AI is transforming how we manage workflows, communicate and make decisions. Whether streamlining administrative processes, enhancing collaboration or supporting professional growth, AI can help staff work more efficiently while improving services and operations across the university.

Explore how AI can optimize tasks, improve efficiency and help you work smarter.

AI for Administrative Efficiency

Managing day-to-day administrative tasks can be time-consuming, but AI can help streamline operations. AI can be used to draft and summarize emails, transcribe meeting notes and automate data entry. Creating reports, drafting policy documents and organizing information more efficiently, allowing staff to focus on high-priority tasks.

App State Academic and Emerging Technologies offers practical strategies for leveraging AI to streamline tasks and improve productivity in their workshop on Using AI to Save Time (41:26).

Zoom AI Companion

See the Zoom AI Companion confluence article to learn about how Zoom AI can enhance your meetings. To reach your App State account settings, visit appstate.zoom.us.

Communication & Collaboration

AI can help enhance the clarity, consistency and accessibility of communications and support virtual collaboration by assisting with the following:

Microsoft Copilot

  • Email drafting – Generate clear, professional messages.
  • Meeting preparation – Generate agendas and suggest topics.
  • Document summarization – Condense policies, reports and procedures.

Zoom AI Companion

  • Meeting transcriptions – Provide real-time captions and transcripts.
  • Catch-up summaries – Recap discussions for late joiners.
  • Action items – Detect and list follow-up tasks.

NotebookLM

  • Conversation Summaries – Extract key points from emails, chats and documents.
  • Brainstorming and outlining – Structure ideas for proposals and discussions.
  • Content updates – Suggest FAQ and documentation revisions.

Adobe Firefly

  • Visual content creation – Generate graphics and banners for social media and visuals for internal communications.
  • Presentation enhancements – Create AI-assisted designs, icons and backgrounds for reports and slides.

AI-Powered Goal Setting

Copilot: Setting and Tracking Goals

Learn how to use Microsoft Copilot to create clear annual and short-term objectives using your job description, build measurable success metrics and refine your goals with practical techniques for improved productivity and project management.

Additional Resources

LinkedIn Learning Courses

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